We welcome submissions from ministries
in the West Virginia Conference
but also encourage members
to submit to the United Methodist Church
to reach a broader pool of candidates.

ADMINISTRATIVE ASSISTANT POSITION

Under the supervision of the Potomac Highlands District Superintendent, the Administrative Assistant is a team player who works effectively to administer the office of the District Superintendent of the Potomac Highlands District. This person should be well-organized, efficient, honest and trustworthy. The assistant should be able to work independently with minimal direct supervision. This is a full-time, non-exempt position amenable to the employment policies and procedures of the West Virginia Annual Conference.

Qualifications:

The qualifications for the Administrative Assistant of the Potomac Highlands District Office of the West Virginia United Methodist Church include the following:

  • Personal integrity as evidenced by favorable background check and references.
  • Ability to work and communicate effectively with individuals and groups as demonstrated through effective verbal, written and computer/social media skills.
  • Willingness to deal with conflict management and problem-solving, in consultation with the District Superintendent while maintaining confidentiality.
  • Knowledge and willingness to learn the systems and operations of the District and Annual Conference.
  • Knowledge of fundamental office and financial practices with experience including but not limited to:
    • Accounting software
    • Bank reconciliation
    • Monthly accounting statements
    • Appropriate basic accounting practices regarding the handling of funds.
    • Basic word processing, spreadsheet, and email skills.
    • Willingness to learn Conference database and District website software.

Job Responsibilities:

  • Handle accounting needs for the office: check writing, voucher preparation, Superintendent’s reimbursement from the Conference and District, District promotional fund payments, the creation of regular financial statements, correspondence with the Conference Treasurer’s office etc.
  • Answer and direct incoming phone calls.
  • Create positive office atmosphere by providing appropriate hospitality.
  • Prepare letters, newsletters, charge conference packets, clergy interview forms and all District Conference materials.
  • Contact churches and clergy by telephone and email about various needs.
  • Communicate information and materials for bi-annual Lay Servant training.
  • Work with the District Superintendent to schedule meetings as necessary.
  • Keep up to date filing systems: Charge Conferences, deeds, and potentially, clergy records.
  • Update website and social media.
  • Maintain the highest level of integrity when dealing with confidential information.
  • Weekly office cleaning (empty garbage, run sweeper, dust, clean restroom)
  • Occasional attendance at District events.
  • Other duties as assigned by District Superintendent.

All interested applicants should complete the following by March 20th, 2020:

  • Send resume to Rev. Scott Ferguson (97 Goldsborough Avenue Romney, WV  26757) or by e-mail to SFerguson@wvumc.org
  • Provide 3 letters of reference.
  • In a brief statement, share why you believe that you are the best candidate.